by JB Burke
Q: I have many documents, and now I’m having trouble finding the documents
that I need for research. The document name doesn’t always do the trick. How
can I find docs based upon what is inside the document? I’m running Windows
A: No matter how carefully you name a document, you can’t generally describe
everything that’s in it. Here are two potential solutions to your problem.
First, within Windows 7 itself, do this. (1) Open Windows Explorer (Windows
logo key plus E). (2) Click on Organize (at the top) and then Folder and
Search Options in the drop down menu. (3) Click on the Search tab. (4) Click
the button next to “Always search file names and contents (this might take
several minutes). Then, when you search, either across an entire drive or a
specific folder, you will fairly quickly see all the documents that contain
your word or phrase. The results show your search word(s) highlighted, in
brief context, for easy reference.
Another solution is to download and install the free, home edition of
Desktop. Copernic takes a different approach – when installed, it
indexes all your files. (You have a great deal of control over what it
indexes under Tools/Options.) This makes your searches nearly instantaneous.
It will index email, spreadsheets, documents, just about every file type
(you can limit this). It has a preview pane, so when you click on a specific
item found, you immediately see what it looks like – including images, if
the search term is in the image’s filename.
Published: Courier 11/20/11 - Page 7C